Modules · Every requirement you accept at tender, proven at handover.
Order & Document Control: check the purchase order against your quote and set up the document register
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The short answer
The Order & Document Control module checks what the customer ordered against what you quoted. The Quotation-to-PO Review finds new obligations, rejected deviations and scope changes, quoting both documents. The VDRL/MDR Tracker turns the customer's document list into a register with due dates and revisions, and flags overdue and missing documents.
Who it is for
Project managers and document controllers who take an order from award to the first submittals, and the sales and contracts engineers who acknowledge the purchase order.
- Project managers
- Document controllers
- Sales and contracts engineers
- Order management teams
How requirements flow
Coming in from Tender & Quotation
From Tender & Quotation: your quotation, clarifications and Deviation Register are named inputs of the Quotation-to-PO Review, alongside the original RFQ, the purchase order and its attachments.
Going on to Manufacturing QA
The purchase order's quality clauses are an input of the ITP Validator in Inspection & Testing, and its purchase requirements are an input of the Material Certificate Review in Manufacturing QA. The VDRL/MDR is an input of the MRB Readiness Check at handover.
The Order & Document Control tools
Both tools here are in beta: request access and we onboard each team ourselves.
- Quotation-to-PO ReviewBetaCompare your quotation and clarifications with the customer's purchase order: new obligations, rejected deviations, scope changes and commercial changes.
- VDRL/MDR TrackerBetaTurn a customer's VDRL, MDR or SDRL into a deliverables register with due dates, revisions and review status, and flag overdue or missing documents.
Questions buyers ask about Order & Document Control
Which Order & Document Control tools are available today?
The Order & Document Control module has 2 tools: Quotation-to-PO Review, VDRL/MDR Tracker. Both tools here are in beta: request access and we onboard each team ourselves.
How do I check a purchase order against our quotation?
Compare the PO and every attachment with what you quoted, your clarifications and your deviation register. OdysseyGPT's Quotation-to-PO Review does this and lists obligations the PO adds, deviations it rejects or leaves open, changed quantities and lines, and commercially significant changes. Each finding quotes the quotation and the PO, so you can settle it before you acknowledge the order.
What does the VDRL/MDR Tracker do with the customer's document list?
It reads the VDRL, MDR or SDRL spreadsheet with the PO document clauses, customer instructions and project schedule. It builds one register row per required document, keeps the customer's row identity, and sets due dates, revision and status with the clause each date rule comes from. It flags overdue submissions and documents the PO requires but the list leaves out.
Does OdysseyGPT issue transmittals or track submittals with the customer?
No. It does not number documents, issue transmittals or track submittal status in the customer's system. It reads the documents you give it and checks them. Document control systems such as DocBoss do the tracking; a team can use both.
Does OdysseyGPT replace DocBoss?
No. DocBoss is document control software that tracks submittals and builds the final databook. OdysseyGPT checks what is inside the documents: the PO against the quote, the register against the customer's list, and later the record book against the index. The DocBoss alternatives page compares the options, sourced and dated.
What happens to deviations the customer rejected in the PO?
The Quotation-to-PO Review lists each deviation you declared that the PO rejects or leaves unresolved, quoting both sides. You decide whether to accept the requirement, re-quote or raise it before acknowledgement. Settling it here means the requirement is clear before manufacturing, inspection and the record book depend on it.
Which files can the order tools read?
PDF, Word (.docx), Excel (.xlsx, .xls) and CSV. A VDRL is usually a spreadsheet, and a PO with its attachments is usually PDF. Findings export as CSV or JSON for your order file or document register.
How much does the Order & Document Control module cost?
Every module is part of OdysseyGPT Managed, from $999/month (USD), with onboarding included. There is no free tier and no per-seat price. Package and document volume is scoped with each customer. Enterprise plans are on request.
Related guides, standards and comparisons
Start with the tender, or start here
Tell us which documents you want to check first. We set up your workspace and run the first package with you.