Modules · Every requirement you accept at tender, proven at handover.
Tender & Quotation: answer every requirement in the customer's spec package, with the evidence quoted
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The short answer
The Tender & Quotation module checks a customer's specification package against your own datasheets before you quote. Every requirement gets a status and a quote from the source. You export a compliance matrix and a deviations & clarifications list. It is where OdysseyGPT starts, and the deviations you agree here are the ones later modules check.
Who it is for
Bid, proposal and application engineers at valve, pump, actuator, instrument and pressure-equipment makers. At smaller makers, it is also for the project managers who answer RFQs.
- Bid and proposal engineers
- Application engineers
- Project managers who answer RFQs
- Engineering managers
How requirements flow
Coming in
Nothing comes before it. The customer's tender or RFQ package arrives: project and technical specifications, the material requisition, the ITP, datasheets and the standards they call up. You add your own datasheets, standard specifications and test procedures.
Going on to Order & Document Control
Your quotation, clarifications and Deviation Register are named inputs of the Quotation-to-PO Review in Order & Document Control. The customer's quality specification you read here is the document the ITP Validator later checks your inspection and test plan against.
The Tender & Quotation tools
Document Review is generally available. The other 4 tools are in beta: request access and we onboard each team ourselves.
- Document ReviewAvailableCompare a base document with customer or supplier documents in both directions, with quoted evidence on every row, reviewer decisions and an Excel export.
- Customer Specification ReviewBetaExtract technical, quality, documentation and test requirements from a customer specification into a register, each traced to its clause, with gaps flagged.
- Datasheet ComparisonBetaCompare a baseline datasheet with one or more proposals field by field. Units are normalised, tolerances applied and each material difference cited to its cell.
- Technical Bid EvaluationBetaCompare several supplier offers against one technical requirement baseline, with deviations, gaps and clarification questions cited. A person picks the winner.
- Deviation RegisterBetaFind declared and undeclared deviations across requirements, proposals and clarifications, merge duplicates and record technical and commercial impact for each.
Questions buyers ask about Tender & Quotation
Which Tender & Quotation tools are available today?
The Tender & Quotation module has 5 tools: Document Review, Customer Specification Review, Datasheet Comparison, Technical Bid Evaluation, Deviation Register. Document Review is generally available. The other 4 tools are in beta: request access and we onboard each team ourselves.
What software checks a tender specification against our own datasheets?
OdysseyGPT's Document Review compares the customer's specification package with your datasheets in both directions. Every requirement gets a status, such as complies, deviates, clarification or not addressed, with a quote from the source page, sheet or cell. Your engineers review the findings and export a compliance matrix and deviations list as an Excel workbook.
What does the Tender & Quotation module produce?
A clause-by-clause compliance matrix and a deviations & clarifications list from Document Review. The other tools add a requirements register from the customer specification, field-by-field datasheet differences, a supplier evidence table for bid evaluation and a deviation register with risk levels. Each finding quotes its source, and the tools export Excel, CSV or JSON.
Does OdysseyGPT send the deviation list to the customer?
No. It does not send anything to the customer. It drafts the compliance matrix and deviations & clarifications list. Your engineers decide every open item, edit the wording and own what goes out with the offer.
Can it read engineering drawings in the tender package?
No. It does not interpret general arrangement drawings or P&IDs, so engineers should review those themselves. It reads long text specifications, datasheets and spreadsheets in PDF, Word (.docx), Excel (.xlsx, .xls) and CSV, and cites the page, sheet or cell for every finding.
How is this different from RFP response software?
RFP tools store approved answers and draft proposal text. OdysseyGPT checks a technical specification clause by clause against your datasheets and quotes the evidence for each status. It does not write proposal narrative. The comparison page sets out where each kind of tool fits.
Can an EPC or buyer use it to compare supplier offers?
Yes. Technical Bid Evaluation checks every supplier offer against the same customer specification and cites each offer for declared and undeclared deviations, gaps and qualified answers. It drafts clarification questions. It never picks a winner; your engineers decide.
How much does the Tender & Quotation module cost?
Every module is part of OdysseyGPT Managed, from $999/month (USD), with onboarding included. There is no free tier and no per-seat price. Package and document volume is scoped with each customer. Enterprise plans are on request.
Related guides, standards and comparisons
Start with the tender, or start here
Tell us which documents you want to check first. We set up your workspace and run the first package with you.