Glossary term
Deviations and Clarifications
The section of a bid that lists where the offer departs from the specification (deviations) and where it explains or qualifies a requirement (clarifications).
Last reviewed by the OdysseyGPT team
What it is
Deviations and clarifications is the bid section listing where an offer departs from the specification (deviations) and where it only explains or qualifies a requirement (clarifications), so the evaluator knows which rows need a decision.
Key Takeaways
- Deviations need acceptance; clarifications usually need confirmation.
- Use the tender's own form if one is provided.
- Each row should cite the clause and give a technical reason.
Why it matters
Offers often combine both in a single deviations and clarifications list, and some tenders supply their own form for it. A deviation means the offer does not meet a requirement as written, for example a different material, rating or certificate type. A clarification means the offer meets the intent but a reference, method or wording differs, or the requirement is ambiguous, for example an equivalent test standard. Keeping the two separate tells the evaluator which rows need a decision and which need only confirmation. Exclusions of scope are often listed in the same section as "not offered".
How OdysseyGPT uses it
OdysseyGPT proposes a status for each requirement row, including deviation or clarification, with the clause and page cited. An engineer confirms the status and writes the justification; the tool does not decide what the buyer will accept.
Evaluation questions
Can calling a deviation a clarification backfire?
Yes. If the evaluator decides it is a real deviation that was not declared as one, the bid may be held to full compliance or questioned.
Where does the list sit in the offer?
Usually in the unpriced technical offer, and it should match any copy in the priced offer.
Frequently asked questions
What is the difference between a deviation and a clarification?
A deviation does not meet the requirement as written. A clarification meets the intent but differs in wording, reference or method, or explains an unclear requirement.
Should exclusions go in the same list?
Often yes, marked as not offered, unless the tender provides a separate exclusions form.
References
CM-PE-510 Procedure for technical evaluation of quotations
Red Bag
BHEL corrigendum: deviation sheet columns and rules
BHEL