Glossary term
Table of Compliance
A clause-by-clause statement, often required by the tender, in which the bidder declares compliance or non-compliance with each requirement.
Last reviewed by the OdysseyGPT team
What it is
A table of compliance is a clause-by-clause declaration, often on the tender's own form, in which the bidder states whether it complies with each requirement and refers any exception to the deviation list.
Key Takeaways
- Use the tender's form and clause order if one is supplied.
- Every non-compliant clause should point to a deviation row.
- It serves the same purpose as a compliance matrix.
Why it matters
A table of compliance is a tender-supplied or bidder-built table that walks through the specification or requisition clause by clause. For each clause the bidder states whether it complies, and if not, refers to the deviation or clarification. It serves much the same purpose as a compliance matrix or compliance statement. Public tenders often require a "Comply" or "Not Comply" against each parameter, backed by evidence cross-referenced in the bid. When the tender provides its own table of compliance, bidders should fill in that form exactly, in its clause order, rather than attach their own format.
How OdysseyGPT uses it
OdysseyGPT drafts a status and a cited source for each clause, which an engineer can copy into the tender's own table of compliance after checking it. The engineer signs off the final declarations.
Evaluation questions
Can I answer "noted"?
Avoid it where a clear complies or does-not-comply is expected; evaluators may read "noted" as unclear and raise a query.
Where is it submitted?
With the unpriced technical offer, alongside the deviation list.
Frequently asked questions
Is a table of compliance the same as a compliance matrix?
They serve the same purpose: a clause-by-clause declaration of compliance. Follow the tender's own name and form.
What goes in the remarks column?
For compliant clauses, a reference to the datasheet or document that shows it. For others, a reference to the matching deviation or clarification row.
References
Bidding documents: technical specifications to be marked Comply or Not Comply
Philippine Statistics Authority