Use case
Check datasheets against the standards a spec calls up
Map each requirement from API 6D or another referenced standard to the passage in your datasheets and procedures that meets it. See where coverage is partial or missing before the tender goes out.
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Problem and approach
Customer specifications for valves, pumps and instruments call up standards such as API 6D. The material requisition and ITP add their own test and document rules. The bid team must show which datasheet line or procedure meets each requirement. Finding a document is not the hard part. The hard part is proving which passage meets which clause, and where the gaps are.
Upload the standard, or your own standards documents, with your datasheets and procedures. OdysseyGPT maps each requirement to the passage that answers it and quotes that passage. It marks the requirements your documents don't address. The result feeds the same compliance matrix and deviations & clarifications list as the specification review.
Key Takeaways
- Check your datasheets and procedures against the standards a customer spec calls up, such as API 6D. See what is covered and what is missing, with citations.
- See which requirements of the standard your datasheets and procedures meet, with a quote for each.
- Spot requirements that are only partly met or not addressed before the evaluator does.
Benefits
- Requirement coverage: See which requirements of the standard your datasheets and procedures meet, with a quote for each.
- Gaps before the TBE: Spot requirements that are only partly met or not addressed before the evaluator does.
- Traceable review: Every match keeps the link to its source document, page, sheet or cell.
- One output: Standards findings land in the same compliance matrix and deviation list as the rest of the spec package.
Workflow
- 1. Load the standard and your evidence
Upload the referenced standard or your own standards documents. Add your datasheets and test procedures.
- 2. Run the mapping
Each requirement is matched to the passage that answers it, or marked not addressed.
- 3. Resolve the gaps
Decide which gaps become deviations. Decide which need a clarification, and which need a document from the customer.
- 4. Export
Download the mapping as part of the compliance matrix and deviations & clarifications list.
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Frequently asked questions
Which standards can it check against?
Any standard, as long as its requirements are in the documents you upload. API 6D for pipeline valves is one example. OdysseyGPT compares against the documents you provide. It does not supply the text of standards itself.
Can it show partial coverage?
Yes. If your documents only partly meet a requirement, you see the passage that supports it. Your engineers then decide whether to state a deviation or a clarification.
Why not manage this in a spreadsheet?
A spreadsheet tracks the answer, but not the evidence behind it. Each OdysseyGPT finding quotes the passage it relies on. That quote is checked against the source, so reviewers can trust the mapping.