# Technical clarifications and deviations: cover letter template

_Replace everything in [square brackets]. Delete this line before sending._

[Your company name]  
[Address]  
[Date]

To: [Buyer / EPC name], attention [Buyer contact]  
Project: [Project name]  
Enquiry / requisition: [RFQ or MR number], revision [x]  
Our offer: [Offer number], revision [x]

Subject: Technical clarifications and deviations to our offer [Offer number]

Dear [Name],

Thank you for your enquiry. Our offer complies with the requisition and the documents listed in it, except for the points in the attached technical deviation list (document [number], [n] items). No other deviations are taken. Where the attached list says "Clarification", we believe the offer meets the intent of the requirement and ask you to confirm.

## Documents reviewed

We reviewed the following documents and revisions: [list each document number, title and revision, including addenda]. Where these documents conflict, we have applied the order of precedence stated in [clause / document], or, if none is stated, we have raised the point as a clarification.

## Summary of deviations

[n] deviations, [n] clarifications, [n] items not offered. The cost of withdrawal for each deviation, if you require full compliance, is stated in the list.

## Items needing your confirmation

[List the clarifications that need a written answer before order, with the deviation list item numbers.]

The priced and unpriced copies of our offer contain the same deviation list. Please contact [name, role, email, phone] with any technical questions.

Yours sincerely,  
  
[Name]  
[Role, for example Proposal Engineer]  
[Company]

_Template published by OdysseyGPT under CC BY 4.0. Free to use and adapt._